Companies must have a well-organized employee onboarding process in the UAE to confirm that new hires have a good beginning. The key onboarding phases as per UAE labor regulations are described in this article. It includes designing employment contracts and offers letters, supporting visa and work permit processes, doing medical exams, registering labour contracts, holding new employee orientation and induction sessions, and putting probationary periods in place. Long-term success is impacted by ongoing support and participation. Employers can promote organizational growth and a healthy work environment by investing in a detailed employee onboarding process in the UAE.

For companies to succeed in the UAE, a well-organized and efficient employee onboarding process is crucial. It not only facilitates a smooth transition for new hires into their designations but also improves employee engagement and creates a good work atmosphere. Let’s check the several phases of the employee onboarding process in accordance with UAE labour law, providing insightful analysis and beneficial tips to ensure a smooth transfer for both employers and employees.

Employment contract and offer letter

An offer letter outlining the terms and conditions of employment is issued, marking the start of the onboarding procedure. An employment contract is made and signed by the employee and the employer, showing that it is a legally binding agreement. The contract must be in compliance with the normal provisions outlined in the labour law of the United Arab Emirates. This includes details about working hours, leave entitlements, remuneration, and other relevant features. Employee onboarding in Dubai and the UAE will be a smooth procedure with the selection of the right provider.

Residence visa and work permit

Employees require both of these documents in order to work lawfully in the United Arab Emirates. As the sponsor, the employer is crucial, beginning the process by sending the required document to the right authorities. The job contract, copies of passports, the results of any medical exams, and passport-sized photos are usually included in these documents. Firms are required to ensure that immigration laws are followed and help their staff apply for visas in a seamless manner.

Medical examination

Employees must pass a detailed medical examination as a requirement for applying for a visa. Confirming that employees adhere to the health standards established by UAE authorities is the objective. A chest X-ray, blood tests, and general health checks are typically included in the checkup. Employers must assist their staff members during this procedure by offering them the knowledge and resources they require to perform it smoothly and quickly. Your hired employee onboarding in UAE providers will perform every step quickly and smoothly.

Emirates ID

Employees must apply for an Emirates ID card after getting their residence visa. This required identity document is crucial for a number of transactions, such as those involving government services, banks, and healthcare. Employers have to support their employees to grasp the application process and provide the support they require to get the Emirates ID card as soon as possible.

Labor contract registration

The Ministry of Human Resources and Emiratisation (MOHRE) is the place where employers must register their employment contracts. This measure shields both parties legally and ensures adherence to labor law standards. It is imperative for employers to confirm that the registration process is completed swiftly and precisely since any postponements and inconsistencies could result in legal complications.

Orientation and induction

Employees need to go through an orientation and induction process when they first join the firm. This phase is crucial for acquainting new hires with the work environment, policies, and culture of the organization. Employers ought to give a detailed orientation program that includes all crucial instruction and information to make new hires feel comfortable and prepared for their jobs. In order to further improve the onboarding procedure, designating a mentor to support new hires during their first few days can be done.

Probationary term

A probationary term, usually lasting three to six months, is allowed under UAE labour law. During this time, the employer and the employees can evaluate whether the job arrangement is good. Employers should spell out in detail the conditions of the probationary period in the employment contract, together with any special requirements and performance standards. Throughout this time, giving constructive criticism on a regular basis can help pinpoint spots that need work and make the transition to full-time work easier.

Employee support and engagement

Long-term success depends on continued employee support and engagement after the initial onboarding procedure. A healthy work environment and employee satisfaction are facilitated by chances for professional growth and development, performance reviews, and routine check-ins. Firms ought to create a welcoming environment that promotes candid communication, honours accomplishments, and provides opportunities for professional growth. Offering mentorship opportunities, wellness programs, and training courses can improve staff engagement and retention even more.

To sum up

A successful employee onboarding process is crucial for firms functioning in the UAE. Employers can create a smooth onboarding procedure that promotes great employee engagement, productivity, and loyalty by following the standards outlined in the labour law of the UAE and putting best practices in place. Long-term gains from devoting time and energy to the onboarding procedure include flourishing staff and successful organizations. Businesses may create a happy and productive work environment and position their workers for success by offering entire onboarding as a first step.

The employee onboarding service at HTIC Global is carefully crafted to ensure a smooth and engaging integration process for new hires. Our top priority is fostering a positive and inclusive environment, which starts with a warm welcome on their first day and includes thorough team introductions. With the support of digital integration and our optimized paperwork and documentation processes, we make the onboarding process quick and easy. We are always looking for ways to improve our outsourced HR onboarding process so that every new hire feels valued and well-equipped for success in your company.

Our services include employment visa & flight facility and non-employment visa & flight facility services. We assist in obtaining the necessary employment visa or work permit for the new employee, especially if they are relocating from another country, and ensure documentation support. We also offer flight facilities and assist in making travel arrangements, ensuring a smooth transition to the new work location. We also offer employee onboarding services with no employment visa & flight facility. Our team ensures everything from the proper introduction and efficient paperwork and documentation to technology integration, orientation and company overview, training and development, feedback loops, and continuous improvement.