Payroll management is a crucial aspect of every business. Payroll processing without errors is necessary to boost employee trust and maintain the company’s reputation. Salary and benefits, integral to the payroll process, drive the best talents to potential employers.

In 2023, payroll is undergoing massive changes. Find out essential payroll tasks and the latest trends HR managers should know.

Payroll Processing Tasks

• Policy

  The first step in the payroll process is to make a comprehensive payroll policy. It should inform and guide payroll obligations on the part of employees and the HR team. It includes employee attendance, tax reporting, leave information, overtime, vacations etc. The policy should also cover work time tracking, payroll deductions, wage structure, record-keeping and more.

• Data

  Organising the vast amount of employee data is essential for better payroll operations. It generally consists of data related to onboarding, tax forms, insurance forms, deductions, salary, personal details and much more. Plus, data should be clean and accessible anytime and anywhere. Verifying the details at regular intervals is a good practice for improved payroll processing.

• Payment and Taxes

  Organisations should decide on payment schedules for employees. For example, monthly payment schedules are followed for employees working in India. Besides, payment methods such as direct deposit, wire transfer, mobile wallet etc. should be decided. Non-traditional and innovative payment models are fast gaining acceptance worldwide. Payment flexibility in the form of crypto-currency and digital currencies has also begun in some countries. Tax filings should be done on time and submitted to government bodies. In case payroll managers miss making payments and taxes, it can attract penalties.

• Calculation and Payslip

  Efficient payroll calculation is important to pay the employees correctly and on time. Gross income and net income are the key calculations. Payroll calculation should be followed by payslip issuance. It should provide details about Gross and Net income and Gross Deductions.

• Reporting

  Bookkeeping and accounting every month are integral to the payroll process. Create payroll processing reports to assess the following:

  • If the processes are efficient or not
  • What payroll mistakes are happening, and how much they cost

  • What are the areas of improvement, and what changes can be made

  Payroll Processing Trends

  Here are some of the prominent payroll processing trends to watch out for in 2023.

  • Complete Payroll Solutions

    Today, businesses want complete payroll solutions that can make the HR process simpler and more effective. User-friendly self-service software solutions are preferred over standalone recruitment, payroll and HR solutions. The trend will continue in 2023.

  • Payroll Software

    Cloud-based technologies are growing at an exponential rate. As payroll processing becomes more complex with remote and hybrid work culture, investing in payroll software and technology will help in 2023.

  • Compliance Requirements

    As financial laws and tax rules change, data-driven payroll solutions are required to enable real-time compliance. It is important for businesses operating in different countries and adhering to international laws.

  Payroll Outsourcing

  In 2023, organisations should do an yearly evaluation whether to opt for payroll outsourcing or not. These factors must be considered:

  • Payroll complexity involved
  • Payroll processing time
  • Payroll cost
  • Competency of the in-house HR team

  • Weighing benefits of outsourcing and in-house payroll operations

  Payroll processing may seem like a simple function initially. However, the complexities increase as the business expands and the number of employees grow. Errors, delays and inaccuracies in the payroll process can lead to penalties. Plus, the business may lose employee trust and reputation in the market. Therefore, choosing a payroll service provider can prove to be beneficial.

  HTIC Global is one of the leading payroll outsourcing service providers offering advanced and innovative HR solutions to customers worldwide. For more details, contact us today.